--- title: "School Cleaning Tender Assistant | ICS Cleaning" description: "A practical tool to help schools and academy trusts build better cleaning tender questions, evaluation criteria, site visit checks and due diligence." lang: en json-ld: | [ { "@context": "https://schema.org", "@type": "WebSite", "@id": "https://ics-cleaning.com/#website", "name": "ICS Cleaning", "alternateName": [ "Independent Cleaning Services", "ICS", "ics-cleaning.com" ], "url": "https://ics-cleaning.com/", "inLanguage": "en-GB", "publisher": { "@id": "https://ics-cleaning.com/#organization" } }, { "@context": "https://schema.org", "@type": [ "LocalBusiness", "CleaningService" ], "@id": "https://ics-cleaning.com/#organization", "name": "ICS Cleaning Services", "alternateName": [ "ICS Cleaning", "Independent Cleaning Services", "ICS" ], "legalName": "Independent Cleaning Services Limited", "url": "https://ics-cleaning.com/", "logo": { "@type": "ImageObject", "url": "https://qtrypzzcjebvfcihiynt.supabase.co/storage/v1/object/public/base44-prod/public/698d1493256c3e7612121fcc/cc03e2b2e_ICSCleaninglogoNewcopy.png" }, "image": "https://qtrypzzcjebvfcihiynt.supabase.co/storage/v1/object/public/base44-prod/public/698d1493256c3e7612121fcc/cc03e2b2e_ICSCleaninglogoNewcopy.png", "telephone": "+441482226570", "email": "info@ics-cleaning.com", "description": "ICS Cleaning Services is a regional commercial cleaning provider delivering contract cleaning, education cleaning, specialist cleaning and floor care across Yorkshire & Lincolnshire. 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"addressLocality": "Grimsby", "addressRegion": "North East Lincolnshire", "postalCode": "DN37 9TT", "addressCountry": "GB" } }, { "@type": "Place", "@id": "https://ics-cleaning.com/#office-lincoln", "name": "ICS Cleaning Services — Lincoln Regional Office", "telephone": "+441522370032", "address": { "@type": "PostalAddress", "streetAddress": "Brayford Pool", "addressLocality": "Lincoln", "addressRegion": "Lincolnshire", "postalCode": "LN6 7TS", "addressCountry": "GB" } } ], "areaServed": [ { "@type": "AdministrativeArea", "name": "East Yorkshire" }, { "@type": "AdministrativeArea", "name": "North Yorkshire" }, { "@type": "AdministrativeArea", "name": "South Yorkshire" }, { "@type": "AdministrativeArea", "name": "West Yorkshire" }, { "@type": "AdministrativeArea", "name": "North East Lincolnshire" }, { "@type": "AdministrativeArea", "name": "North Lincolnshire" }, { "@type": "AdministrativeArea", "name": "Lincolnshire" } ], "parentOrganization": { "@type": "Organization", "name": "SPS Group", "legalName": "Millwood Investments Ltd", "sameAs": [ "https://uk.linkedin.com/company/sps-group-services", "https://www.youtube.com/@spsgroupservices" ] }, "identifier": [ { "@type": "PropertyValue", "propertyID": "Companies House company number", "value": "03013224" }, { "@type": "PropertyValue", "propertyID": "Public Procurement Organisation Number (PPON)", "value": "PYRZ-3157-VXLN" } ], "sameAs": [ "https://find-and-update.company-information.service.gov.uk/company/03013224", "https://www.facebook.com/ICSCleaningLtd/", "https://x.com/ICSCleaningLtd", "https://www.instagram.com/ics.cleaning.ltd/" ], "hasCertification": [ { "@type": "Certification", "name": "ISO 9001:2015", "certificationIdentification": "3736-QMS-001", "issuedBy": { "@type": "Organization", "name": "Alcumus ISOQAR" }, "auditDate": "2024-01-17", "datePublished": "2024-01-20", "expires": "2027-02-13", "about": { "@id": "https://ics-cleaning.com/#organization" }, "scope": "The provision of cleaning and associated client services." }, { "@type": "Certification", "name": "ISO 14001:2015", "certificationIdentification": "3736-EMS-001", "issuedBy": { "@type": "Organization", "name": "Alcumus ISOQAR" }, "auditDate": "2024-01-17", "datePublished": "2024-01-20", "expires": "2027-02-13", "about": { "@id": "https://ics-cleaning.com/#organization" }, "scope": "The provision of cleaning and associated client services." }, { "@type": "Certification", "name": "SafeContractor Approval", "certificationIdentification": "EU6252", "issuedBy": { "@type": "Organization", "name": "Alcumus SafeContractor Ltd" }, "validFrom": "2025-11-10", "expires": "2026-11-10", "about": { "@id": "https://ics-cleaning.com/#organization" }, "scope": "Commercial / Industrial Cleaners; Office Cleaning; Non-Construction Contractor; Working with Chemicals and Hazardous Substances." }, { "@type": "Certification", "name": "Upper Tier Waste Carrier, Broker and Dealer Registration", "certificationIdentification": "CBDU281610", "issuedBy": { "@type": "Organization", "name": "Environment Agency" }, "validFrom": "2025-02-10", "expires": "2028-03-21", "about": { "@id": "https://ics-cleaning.com/#organization" } } ], "hasCredential": [ { "@type": "Credential", "name": "BICSc Corporate Membership", "credentialCategory": "Corporate membership", "identifier": { "@type": "PropertyValue", "propertyID": "BICSc membership number", "value": "16001910" }, "recognizedBy": { "@type": "Organization", "name": "The British Institute of Cleaning Science" }, "expires": "2027-03-31" }, { "@type": "Credential", "name": "Achilles Network Supplier Membership", "credentialCategory": "Supplier-network membership", "identifier": { "@type": "PropertyValue", "propertyID": "Achilles ID", "value": "00187844" }, "recognizedBy": { "@type": "Organization", "name": "Achilles" }, "datePublished": "2026-04-23", "expires": "2027-05-16" }, { "@type": "Credential", "name": "Crescent Purchasing Consortium Supplier", "credentialCategory": "Framework supplier", "recognizedBy": { "@type": "Organization", "name": "Crescent Purchasing Consortium" } } ], "hasOfferCatalog": { "@type": "OfferCatalog", "name": "Commercial Cleaning Services", "itemListElement": [ { "@type": "Offer", "itemOffered": { "@type": "Service", "name": "Contract Cleaning", "url": "https://ics-cleaning.com/services/contract-cleaning" } }, { "@type": "Offer", "itemOffered": { "@type": "Service", "name": "Education Cleaning", "url": "https://ics-cleaning.com/services/education-cleaning" } }, { "@type": "Offer", "itemOffered": { "@type": "Service", "name": "Specialist Cleaning", "url": "https://ics-cleaning.com/services/specialist-cleaning" } }, { "@type": "Offer", "itemOffered": { "@type": "Service", "name": "Floor Care & Restoration", "url": "https://ics-cleaning.com/services/floor-care" } }, { "@type": "Offer", "itemOffered": { "@type": "Service", "name": "Washroom & Consumables", "url": "https://ics-cleaning.com/services/washroom-consumables" } }, { "@type": "Offer", "itemOffered": { "@type": "Service", "name": "Daytime Cleaning", "url": "https://ics-cleaning.com/services/daytime-cleaning" } } ] } }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ { "@type": "ListItem", "position": 1, "name": "Home", "item": "https://ics-cleaning.com/" }, { "@type": "ListItem", "position": 2, "name": "Insights & Tools", "item": "https://ics-cleaning.com/EducationInsights" }, { "@type": "ListItem", "position": 3, "name": "School Cleaning Tools", "item": "https://ics-cleaning.com/EducationInsights#tools" }, { "@type": "ListItem", "position": 4, "name": "School Cleaning Tender Assistant", "item": "https://ics-cleaning.com/SchoolCleaningTenderAssistant" } ] }, { "@context": "https://schema.org", "@type": "WebPage", "name": "School Cleaning Tender Assistant", "description": "Generate tailored tender questions, evaluation criteria, due-diligence checklists and red flags for a school cleaning procurement.", "url": "https://ics-cleaning.com/SchoolCleaningTenderAssistant", "isPartOf": { "@id": "https://ics-cleaning.com/#website" }, "publisher": { "@id": "https://ics-cleaning.com/#organization" } }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ { "@type": "ListItem", "position": 1, "name": "Home", "item": "https://ics-cleaning.com/" }, { "@type": "ListItem", "position": 2, "name": "Education Cleaning Insights", "item": "https://ics-cleaning.com/EducationInsights" }, { "@type": "ListItem", "position": 3, "name": "School Cleaning Tender Assistant", "item": "https://ics-cleaning.com/SchoolCleaningTenderAssistant" } ] }, { "@context": "https://schema.org", "@type": "WebApplication", "name": "School Cleaning Tender Assistant", "url": "https://ics-cleaning.com/SchoolCleaningTenderAssistant", "description": "Generate tailored tender questions, evaluation criteria, due-diligence checklists and red flags for a school cleaning procurement.", "applicationCategory": "BusinessApplication", "operatingSystem": "Web", "browserRequirements": "Requires a modern web browser with JavaScript enabled.", "publisher": { "@type": "Organization", "name": "ICS Cleaning Services", "url": "https://ics-cleaning.com", "logo": { "@type": "ImageObject", "url": "https://qtrypzzcjebvfcihiynt.supabase.co/storage/v1/object/public/base44-prod/public/698d1493256c3e7612121fcc/cc03e2b2e_ICSCleaninglogoNewcopy.png" } } }, { "@context": "https://schema.org", "@type": "FAQPage", "mainEntity": [ { "@type": "Question", "name": "What does the School Cleaning Tender Assistant produce?", "acceptedAnswer": { "@type": "Answer", "text": "Tailored tender questions, evaluation criteria, a due-diligence checklist and red-flag prompts for a school cleaning procurement." } }, { "@type": "Question", "name": "Does it replace our procurement team or legal adviser?", "acceptedAnswer": { "@type": "Answer", "text": "No. The output supports a defensible procurement but does not replace professional procurement or legal advice." } }, { "@type": "Question", "name": "What are the red flags for?", "acceptedAnswer": { "@type": "Answer", "text": "Red flags are prompts to probe a bidder further or seek evidence — not a determination that a bidder is unsuitable." } } ] } ] --- 01482 226570 info@ics-cleaning.com Yorkshire & Lincolnshire [![ICS Cleaning](https://qtrypzzcjebvfcihiynt.supabase.co/storage/v1/object/public/base44-prod/public/698d1493256c3e7612121fcc/cc03e2b2e_ICSCleaninglogoNewcopy.png)](/) [Home](/) Services Sectors About [Locations](/locations) Insights & Tools [Case Studies](/CaseStudies) [Careers](/careers) [Contact](/Contact) [Book a Site Survey](/BookSiteSurvey)[Request a Quote](/Contact?type=quote) [Get a Quote](/Contact?type=quote) 1. [Home](/) 2. [Insights & Tools](/EducationInsights) 3. [School Cleaning Tools](/EducationInsights#tools) 4. School Cleaning Tender Assistant [Home](/)/ [Education Cleaning Insights](/EducationInsights)/ School Cleaning Tender Assistant Free Tool # School Cleaning Tender Assistant Generate tailored tender questions, evaluation criteria, due-diligence checklists and red flags for a school cleaning procurement. For: School business managers, academy trust procurement teams and local authority buyers running a school cleaning tender. Education relevance: Focused on school and academy trust cleaning procurement, including safeguarding, mobilisation and workforce stability. ## What this tool does The problem it addresses: Buyers often rely on a provider's proposed questions and criteria rather than a defensible set tailored to school cleaning risk. What you enter: Your site profile, contract size, priorities and any concerns about the current service. The result it produces: Tailored tender questions, evaluation criteria, due-diligence checklists and red-flag prompts. How it may support planning or review: It helps buyers run a structured, defensible procurement that probes the areas most likely to affect delivery in schools. ## How it works 1. 1 Enter your site profile, contract size and priorities. 2. 2 Review the generated tender questions and evaluation criteria. 3. 3 Use the due-diligence checklist and red-flag prompts in your evaluation. 4. 4 Combine the output with professional procurement and legal advice before award. Use the tool below, then read how to interpret the result and its limitations. Practical Guidance Tool ## School Cleaning Tender Assistant Practical guidance for schools and academy trusts preparing a cleaning tender, reviewing an existing contract, or comparing providers. Shaped by over 30 years of school cleaning experience and involvement in many school cleaning tenders. [Start the Assistant](/SchoolCleaningTenderAssistantWizard) Practical guidance only — not procurement or legal advice What This Tool Produces ## Five practical outputs for your tender process ### Tailored tender questions A bank of questions shaped by your school's type, size and priorities — not a generic checklist. ### Evaluation structure Suggested evaluation weightings for price-led, balanced or quality-led approaches. ### Due diligence checklist Grouped by company, operational, safeguarding and quality checks. ### Site visit guidance Suggested wording for mandatory, shortlisted or encouraged site visits. ### Practical red flags Warning signs to look out for in bidder responses, based on operational experience. Why It Matters ## A good cleaning tender tests more than headline price The questions that tend to determine whether a school cleaning contract actually works day to day are rarely the ones about price. They are the ones about how the service is managed, supervised, staffed and monitored once the contract starts. This tool is designed to help schools think through these areas in a structured way — without telling you what you must do, and without making promises about outcomes. Every school and trust is different. Before running the assistant, you may find it useful to read our guide on [school cleaning procurement and tendering](/insights/education-cleaning/understanding-school-cleaning-procurement-and-tendering) — covering how proposals are evaluated and what makes a service operationally realistic. [Start the Assistant](/SchoolCleaningTenderAssistantWizard) Local management support — where the manager is based, how many contracts they oversee, and how quickly they can respond Safeguarding and DBS management — including agency and relief staff vetting Staffing resilience — how absence is covered without simply extending existing staff hours Quality monitoring and audit — frequency, format and whether audits are genuinely independent BICSc or equivalent cleaning methodology — and whether it is maintained after mobilisation Reporting and KPIs — what information the school receives and how often Mobilisation and TUPE readiness — where this applies Financial standing and contract resilience — particularly for longer-term contracts Key Areas ## The areas this tool focuses on ### Management Support Who is the manager? Where are they based? How many other contracts do they oversee? These questions often determine whether issues are caught early or allowed to drift. ### Safeguarding Schools have specific safeguarding responsibilities. A credible answer goes beyond having a policy — it describes how DBS is managed for permanent and relief staff alike. ### Standards & BICSc Methodology-based cleaning is more consistent and auditable than informal practice. BICSc or equivalent accreditation is a practical marker of professional standards. ### Reporting & KPIs A contract without structured reporting is difficult to manage. The quality of a provider's reporting reflects the quality of their management. ### Staffing Resilience Absent staff covered by overworked colleagues leads to missed areas and lower standards. How a provider covers absence is one of the most practical tests of resilience. For wider support with cleaning delivery, mobilisation and contract management, [visit our school cleaning services page](/services/school-cleaning). Who This Tool Is For ## Designed for schools, trusts and those who support them This tool is primarily intended for business managers, estates and operations leads, school leaders involved in procurement, and academy trusts preparing a single or multi-site cleaning tender. It may also be useful for consultants or advisers supporting school procurement. Single schools Academy trusts Business managers Estates leads School leaders Procurement advisers [Start the Assistant](/SchoolCleaningTenderAssistantWizard) This tool is intended as practical guidance only and should be used alongside your own procurement processes, policies and professional advice where required. ## How to interpret the result The output supports a defensible procurement but does not replace procurement or legal advice. Red flags indicate where to probe further or seek evidence — they are not a determination that a bidder is unsuitable. Evaluation criteria should be tailored to your specific contract and confirmed with your procurement lead. ## Limitations - Not formal procurement advice or a substitute for your procurement team. - Not legal advice. - Not a binding quotation or contractual commitment. - Red flags are prompts to probe, not a determination of bidder suitability. ## Related guidance [ Understanding School Cleaning Procurement and Tendering Education Cleaning Insight ](/insights/education-cleaning/understanding-school-cleaning-procurement-and-tendering)[ School Cleaning Mobilisation: From Contract Award to First-Day Readiness Education Cleaning Insight ](/insights/education-cleaning/school-cleaning-mobilisation-contract-award-first-day-readiness)[ Delivering Value Beyond the Cleaning Specification Education Cleaning Insight ](/insights/education-cleaning/delivering-value-beyond-the-cleaning-specification) ## Related services [School Cleaning Services](/services/school-cleaning)[Education Cleaning](/services/education-cleaning)[Request a Quote](/Contact?type=quote) ## Frequently asked questions What does the School Cleaning Tender Assistant produce? Tailored tender questions, evaluation criteria, a due-diligence checklist and red-flag prompts for a school cleaning procurement. Does it replace our procurement team or legal adviser? What are the red flags for? ![ICS Cleaning](https://qtrypzzcjebvfcihiynt.supabase.co/storage/v1/object/public/base44-prod/public/698d1493256c3e7612121fcc/cc03e2b2e_ICSCleaninglogoNewcopy.png) ICS Cleaning Services is a regional commercial cleaning provider supporting organisations across Yorkshire & Lincolnshire. Part of the SPS Group ### Services [Contract Cleaning](/services/contract-cleaning)[Education Cleaning](/services/education-cleaning)[Specialist Cleaning](/services/specialist-cleaning)[Washroom & Consumables](/services/washroom-consumables)[Daytime Cleaning](/services/daytime-cleaning) ### Company [About ICS Cleaning](/about)[Our People](/about/our-people)[How We Operate](/about/how-we-operate)[Locations](/locations)[News & Insights](/NewsInsights)[Accreditations](/about/accreditations)[Social Value](/about/social-value)[Careers](/careers) ### Insights & Tools [⭐ All Cleaning Tools](/tools)[Education Cleaning Insights](/EducationInsights)[School Cleaning Cost Guide](/SchoolCleaningGuide)[Cleaning Hours Estimator](/CleaningHoursEstimator)[Specification Health Check](/SpecificationHealthCheck)[Tender Assistant](/SchoolCleaningTenderAssistant)[News & Insights](/NewsInsights) ### Contact 01482 226570 Local 0800 849 4033 Freephone info@ics-cleaning.com Yorkshire & Lincolnshire [SPS Group](https://www.spsgroupservices.com)[Leave Feedback](/LeaveFeedback)[Send Us a Tender](/SendUsTender)[Request a Quote](/Contact?type=quote) Independent Cleaning Services Limited, registered in England and Wales. Company number 03013224. Public Procurement Organisation Number (PPON): PYRZ-3157-VXLN. Registered office: Neptune House, Neptune Street, Hull, HU3 2BP. © 2026 ICS Cleaning Services. All rights reserved. [Accreditations](/about/accreditations)[Sustainability](/about/sustainability)[Social Value](/about/social-value)[Privacy Policy](/PrivacyPolicy)| [Part of the SPS Group](https://www.spsgroupservices.com) [Call us](tel:01482226570)[Request a Quote](/Contact?type=quote) Ask ICS