Free Cleaning Tools & Calculators
ICS Cleaning has developed a suite of practical cleaning tools to help schools, offices, retail destinations and commercial facilities evaluate, plan and improve their cleaning services. Built from 30+ years of operational cleaning experience, every tool is free to use.
What are you trying to solve?
Not sure which tool is right for your situation? Use this quick reference to find the right tool for your question.
How many cleaning hours do I need?
Cleaning Hours Estimator
Is my cleaning service performing?
School Cleaning Service Review
How should my cleaning schedule work?
School Cleaning Schedule Builder
Is my specification realistic?
Specification Health Check
How do I prepare for a cleaning tender?
School Cleaning Tender Assistant
Is the cleaning pricing realistic?
Pricing Realism Checker
Detailed comparison — all tools at a glance
| If you want to… | Use this tool | Time | |
|---|---|---|---|
| Check if your school has enough cleaning hours | Cleaning Hours Estimator | 3–5 min | Cleaning Hours Estimator → |
| Review whether your school cleaning service is fit for purpose | School Cleaning Service Review | 5–7 min | School Cleaning Service Review → |
| Assess whether your cleaning contractor is performing | Cleaning Contractor Review | 5–7 min | Cleaning Contractor Review → |
| Build a structured cleaning schedule for your school | School Cleaning Schedule Builder | 5–10 min | School Cleaning Schedule Builder → |
| Check if your cleaning specification is clear and complete | Specification Health Check | 7–10 min | Specification Health Check → |
| Prepare tender questions and evaluation criteria for school cleaning | School Cleaning Tender Assistant | 10 min | School Cleaning Tender Assistant → |
| Sense-check whether a cleaning tender price is realistic | Pricing Realism Checker | 5 min | Pricing Realism Checker → |
| Plan periodic deep cleans and holiday cleaning work | Periodic Cleaning Planner | 8 min | Periodic Cleaning Planner → |
| Review your office cleaning service quality | Office Cleaning Service Review | 5–7 min | Office Cleaning Service Review → |
| Benchmark your retail destination's cleaning efficiency | Retail Destination Efficiency Check | 7 min | Retail Destination Efficiency Check → |
School Cleaning Tools
These tools are designed specifically for school business managers, bursars, academy trust operations leads and site managers. They address the cleaning questions schools ask us most often — from whether cleaning hours are realistic, to how to run a defensible procurement, to how to review an underperforming contractor. Each tool is free, produces a structured output, and connects naturally to ICS's education cleaning expertise.
Cleaning Hours Estimator
Estimate how many cleaning hours your school should have using floor area, school type and BICSc-aligned productivity assumptions.
Outcome: Estimated weekly cleaning hours with staffing options
More about this tool
Best for
School business managers, bursars and academy trusts reviewing whether their cleaning hours are realistic.
What you'll need
Floor area (GIA), school type, cleaning days, building layout, floor types and cleaning standard. Current hours are optional.
What you'll receive
An indicative weekly hours estimate with a productivity rationale, a side-by-side comparison against your current hours, and indicative staffing options.
No signup required. Optional email send of your results.
School Cleaning Service Review
A structured self-assessment that scores your current school cleaning service across six operational areas and explains what the result may mean for your contract.
Outcome: Scored service review with risk snapshot and PDF
More about this tool
Best for
School business managers, bursars, academy trust operations leads and site managers reviewing an existing cleaning contractor.
What you'll need
Your honest assessment of six review areas — contract and specification, supervision and staffing, training and competence, quality and communication, equipment and materials, and compliance and safeguarding.
What you'll receive
An indicative scored report with a risk snapshot, a radar-style view of the six areas, a benchmark comparison, suggested root-cause themes and a downloadable PDF.
Name, organisation and email required to unlock your full report and save it.
School Cleaning Schedule Builder
Build a structured daily, weekly and periodic cleaning schedule tailored to your school's areas, or generate a starting point from your existing specification.
Outcome: Structured cleaning schedule you can save and share
More about this tool
Best for
Site managers, estates teams and contract managers building or checking a school cleaning schedule.
What you'll need
School type, number of pupils, building size, number of classrooms, number of toilets, selected areas and cleaning model — or upload an existing specification to extract from.
What you'll receive
A structured cleaning matrix showing areas, tasks, frequencies and indicative staffing, which you can save and share.
No signup to generate your schedule. Name and email required to save and share it.
Specification Health Check
Check your cleaning specification is clear, measurable, complete and fit for tender or review — including scope, standards, periodic work, safeguarding and reporting.
Outcome: Specification health score with gap analysis
More about this tool
Best for
School business managers, trust procurement leads and contract managers preparing a specification for review or procurement.
What you'll need
Your school profile and your current cleaning specification text, plus answers about scope, standards, periodic work, safeguarding, compliance and reporting.
What you'll receive
A health-check report identifying gaps, ambiguities and omitted responsibilities, with recommended clarifications and an overall health score.
No signup required. Your report is saved and can be viewed via a shareable link.
School Cleaning Tender Assistant
Generate tailored tender questions, evaluation criteria, due-diligence checklists and red flags for a school cleaning procurement.
Outcome: Tailored tender questions and evaluation criteria
More about this tool
Best for
School business managers, academy trust procurement teams and local authority buyers running a school cleaning tender.
What you'll need
Your site profile, contract size, priorities, focus areas, pain points, preferences and site-visit requirements.
What you'll receive
Tailored tender questions, evaluation criteria, a due-diligence checklist, site-visit guidance and red-flag prompts — saved to a shareable report.
No signup required. Your report is saved and can be viewed via a shareable link.
Pricing Realism Checker
Sense-check whether a school cleaning tender price is operationally realistic by comparing it against indicative labour, on-costs, management, equipment and margin.
Outcome: Indicative price realism assessment with cost breakdown
More about this tool
Best for
School business managers, trust procurement teams and local authority buyers evaluating tender submissions and pricing.
What you'll need
School profile (type, size, model) and bid details — hourly wage assumption, annual or monthly price, weekly hours, cleaning staff numbers and what is included in the price.
What you'll receive
An indicative realism assessment showing whether the price appears to cover realistic delivery costs, with the main cost drivers broken down.
No signup required.
Commercial Cleaning Review & Planning Tools
These tools are designed for facilities managers, estate managers and commercial cleaning buyers across offices, retail destinations and mixed-use sites. Whether you are reviewing an existing contractor, planning periodic work, or benchmarking your retail destination's cleaning efficiency, these tools provide a structured, objective assessment — free and with no signup required to start.
Cleaning Contractor Review
A general assessment of whether your current cleaning contractor is still fit for purpose — covering standards, supervision, staffing, evidence and corrective-action planning.
Outcome: Scored contractor review with printable PDF report
More about this tool
Best for
Any organisation reviewing its cleaning contractor, including schools, offices, retail and commercial sites.
What you'll need
Site details (sector, size, floors, washrooms, staff, hours, contract type), your assessment answers across review areas, and your contact details.
What you'll receive
A scored review with a printable PDF report summarising strengths, weaknesses, suggested corrective actions and priority actions.
Name, organisation and email required to complete and save your report.
Office Cleaning Service Review
A structured self-assessment that scores your current office cleaning service across six operational areas and explains what the result may mean for your contract.
Outcome: Scored office cleaning review with PDF
More about this tool
Best for
Facilities managers, office managers and estates teams reviewing an existing office cleaning contractor.
What you'll need
Your honest assessment of six review areas — contract and specification, supervision and staffing, training and competence, quality and communication, equipment and materials, and compliance.
What you'll receive
An indicative scored report with a risk snapshot, a radar-style view of the six areas, a benchmark comparison, suggested root-cause themes and a downloadable PDF.
Name, organisation and email required to unlock your full report and save it.
Periodic Cleaning Planner
Plan school holiday work, deep-clean tasks, floor care, windows and high-level cleaning with indicative hours and task allocation across the year.
Outcome: Periodic cleaning plan with task allocation
More about this tool
Best for
Site managers, estates teams and contract managers planning periodic and holiday cleaning programmes for schools.
What you'll need
Site profile (name, school type), period details (type, dates, available hours) and selected periodic tasks from a task library.
What you'll receive
A periodic plan with indicative hours and task allocation across the year, with a summary of recommended tasks.
No signup required.
Retail Destination Efficiency Check
Benchmark your retail destination's cleaning efficiency across demand alignment, reactive visibility, lean efficiency, reporting maturity and innovation readiness.
Outcome: Efficiency score with maturity band and recommendations
More about this tool
Best for
Retail destination managers, shopping centre managers and facilities leads responsible for retail cleaning performance.
What you'll need
Your retail environment profile (type, size, trading pattern, features) and your answers across five assessment sections.
What you'll receive
Category scores, an overall efficiency score, a maturity band, strengths, opportunities and tailored recommendations.
No signup to get your results. Optional follow-up form to discuss findings with ICS.
30+
Years experience
850+
Cleaning staff
30+ Years of Cleaning Experience
Built from the problems we solve every day.
Operational experience
Tools informed by real cleaning delivery.
Practical decision support
Designed for estates, facilities and school teams.
From insight to implementation
ICS can help turn findings into workable cleaning solutions.
ICS Cleaning Services has been delivering contract cleaning across Yorkshire and Lincolnshire for over 30 years. We employ more than 850 cleaning staff and hold ISO 9001 and ISO 14001 accreditations. Over that time, we have seen the same questions come up again and again — from schools wondering whether their cleaning hours are realistic, to offices unsure whether their contractor is performing, to trusts preparing a tender and needing defensible evaluation criteria.
We built these tools because we believe cleaning procurement and management should be data-informed, not guesswork. A school should be able to check whether its cleaning hours are reasonable before signing a contract. A facilities manager should be able to assess whether their contractor is still fit for purpose. A procurement team should be able to challenge an unrealistically low bid before award.
Each tool is free, requires no signup to start, and produces a structured output you can use immediately. They are indicative tools — not formal audits or legal advice — but they give you a defensible starting point for conversations with your cleaning provider, your procurement team, or your contractor.
If your results suggest you would benefit from a professional review or a site survey, we would be glad to help. But the tools are genuinely free to use, whether or not you ever speak to us.
Technology Built Around Your Cleaning Contract
30+ years' cleaning experience
Free digital tools
Better cleaning decisions
Tailored contract technology
Our free tools help organisations review individual aspects of their cleaning service. For customers requiring a more integrated approach, ICS can also develop tailored digital solutions around the needs of the contract.
This can bring operational information such as cleaning activity, audits, service performance, actions and management information together in one place, giving customers and our operational teams clearer visibility of service delivery.
From practical cleaning tools to tailored contract technology, our approach is backed by more than 30 years of cleaning experience.
Related Cleaning Resources
Education Cleaning Insights
Guides and articles on school cleaning best practice.
Read moreSchool Cleaning Cost Guide
Understand school cleaning costs and service options.
Read moreHow Many Cleaning Hours Should a School Have?
A practical guide to school cleaning hours.
Read moreCase Studies
Real-world cleaning projects across Yorkshire & Lincolnshire.
Read moreContract Cleaning Services
Ongoing contract cleaning for commercial sites.
Read moreEducation Cleaning Services
Cleaning services for schools, academies and trusts.
Read moreCleaning Tools FAQs
Are these cleaning tools free to use?▾
Do I need to create an account or provide my email?▾
Are the cleaning tools suitable for schools?▾
Can I use the cleaning contractor review for an office or commercial site?▾
How accurate are the cleaning hours estimates?▾
Do these tools replace a professional cleaning audit?▾
Can I share my results with my team or contractor?▾
Who built these cleaning tools?▾
Discuss your results with ICS
If your tool results suggest you would benefit from a professional review, a site survey or a cleaning quote, we would be glad to help. There is no obligation.