Free Cleaning Tools & Calculators

Best for

School business managers, bursars and academy trusts reviewing whether their cleaning hours are realistic.

What you'll need

Floor area (GIA), school type, cleaning days, building layout, floor types and cleaning standard. Current hours are optional.

What you'll receive

An indicative weekly hours estimate with a productivity rationale, a side-by-side comparison against your current hours, and indicative staffing options.

Best for

School business managers, bursars, academy trust operations leads and site managers reviewing an existing cleaning contractor.

What you'll need

Your honest assessment of six review areas: contract and specification, supervision and staffing, training and competence, quality and communication, equipment and materials, and compliance and safeguarding.

What you'll receive

A scored report across six operational areas with a risk snapshot, benchmark comparison, likely root causes and priority actions, as a PDF.

Best for

School business managers, site managers, estates teams and academy trust operations leads creating or reviewing a school cleaning specification.

What you'll need

Your school (found by postcode, or entered by hand), its floor area and the areas it has. Add your actual rooms for the full specification.

What you'll receive

An area-by-area schedule of duties, frequencies and days with holiday deep cleans and indicative hours; then, if you add your rooms, cleaning zones, staffing, shift times, job cards and a complete School Cleaning Plan PDF.

Best for

School business managers, trust procurement leads and contract managers preparing a specification for review or procurement.

What you'll need

Your tender pack, contract or specification as a PDF or Word document, or pasted text.

What you'll receive

A score out of 100, each point marked covered, vague or missing, suggested wording for every gap and a PDF report.

Best for

School business managers, academy trust procurement teams and local authority buyers running a school cleaning tender.

What you'll need

Your site profile, contract size, priorities, focus areas, pain points, preferences and site-visit requirements.

What you'll receive

Tailored tender questions, evaluation criteria, a due-diligence checklist, site-visit guidance and red-flag prompts, saved to a shareable report.

Best for

School business managers, designated safeguarding leads, estates teams and academy trusts reviewing cleaning-contractor safeguarding arrangements.

What you'll need

Your current contractor arrangements across safeguarding clauses, DBS, access, induction, relief cover, personnel changes, reporting, evidence and annual review.

What you'll receive

An indicative readiness score, a list of areas to review, practical follow-up actions, links to official guidance and a hand-off into IntelliClean for deeper questions.

Best for

School business managers, trust procurement teams and local authority buyers evaluating tender submissions and pricing.

What you'll need

School profile (type, size, model) and bid details: hourly wage assumption, annual or monthly price, weekly hours, cleaning staff numbers and what is included in the price.

What you'll receive

An indicative realism assessment showing whether the price appears to cover realistic delivery costs, with the main cost drivers broken down.

Best for

Site managers, estates teams and contract managers planning periodic and holiday cleaning programmes for schools.

What you'll need

Site profile (name, school type), period details (type, dates, available hours) and selected periodic tasks from a task library.

What you'll receive

A periodic plan with indicative hours and task allocation across the year, with a summary of recommended tasks.

Best for

Any organisation reviewing its cleaning contractor, including schools, offices, retail and commercial sites.

What you'll need

Site details (sector, size, floors, washrooms, staff, hours, contract type), your assessment answers across review areas, and your contact details.

What you'll receive

A scored review with a printable PDF report summarising strengths, weaknesses, suggested corrective actions and priority actions.

Best for

Facilities managers, office managers and estates teams reviewing an existing office cleaning contractor.

What you'll need

Your honest assessment of six review areas: contract and specification, supervision and staffing, training and competence, quality and communication, equipment and materials, and compliance.

What you'll receive

A scored report across six operational areas with a risk snapshot, benchmark comparison, likely root causes and priority actions, as a PDF.

Best for

Facilities managers, property and estates teams and business owners planning or re-tendering commercial cleaning.

What you'll need

Building type, floor area (or look it up from the postcode), cleaning days and shift times, how the building is used, and optionally your own room list.

What you'll receive

A branded Commercial Cleaning Plan: zone plan, staffing and indicative cost, staff schedule, frequency and work schedules, room schedule, KPIs and job cards.

Best for

Business managers, facilities and estates teams and cleaning supervisors who want to audit cleaning standards consistently.

What you'll need

The type of building, and optionally a site name to put on the template.

What you'll receive

A one-sheet Excel audit with a check for every element in every area, what Good looks like, smart cleaning scoring, weighted critical items, a score and sign-off.

Best for

Retail destination managers, shopping centre managers and facilities leads responsible for retail cleaning performance.

What you'll need

Your retail environment profile (type, size, trading pattern, features) and your answers across five assessment sections.

What you'll receive

Category scores, an overall efficiency score, a maturity band, strengths, opportunities and tailored recommendations.